How to choose a conference venue in London

If you're planning a conference in London, the venue can make or break the delegate experience. With rising expectations around sustainability, catering and comfort, the choice goes beyond capacity and location. Here are our top tips on how to get it right.

1. Choose a convenient location 

Start with the location. First impressions matter, so think about the area and how it feels to arrive there. Make sure the conference venue is easy to reach: look for strong transport links and check the walking distance from major stations. If you’re organising an international conference, prioritise venues well connected to hotels. 

2. Check the facilities (and ensure they are flexible!) 

3. Catering that fuels, not feeds 

Catering is more than a menu; it’s part of the delegate experience and should support your goals. Food needs to fuel your delegates, not slow them down. Choose venues that offer healthy, energising options and look for variety, including vegan and gluten-free dishes. For fresher, more sustainable dining, find out whether ingredients are locally sourced or seasonal. 

4. Prioritise sustainability 

Delegates expect venues to make responsible choices. Ask how waste is managed. Find out if menus are seasonal and made with local ingredients. Ask what happens to leftover food, whether it's reused or donated. 

London has plenty of options. Focus on what matters. Choose a venue that works for your people, your event and the planet. 

If you're looking for a conference venue in London, RCP London Events is a great choice. It’s centrally located, takes sustainability seriously and is designed with delegates in mind. Contact us to enquire or arrange a site visit.