The ultimate guide to planning a corporate summer party: 5 questions to ask your planner

Planning a corporate summer party in Central London is as much about the experience as it is about the logistics and asking the right questions early helps everything come together more smoothly. At RCP London Events we’re no strangers to organising these types of occasions. Our Medicinal Garden transforms itself into a colourful, peaceful backdrop for creative summer events, pizza and barbecue parties and post-conference drinks receptions with interactive food stalls and al fresco dining for up to 200. 

In this blog, we outline five essential questions to ask your planner when organising an outdoor corporate event. 

1. How can the food offering be tailored to suit different summer event styles?

Summer events call for fresh, seasonal menus. Ask about flexibility and if the venue caters for different dietary requirements, offers informal options such as BBQs and bowl food to encourage movement and networking, or structured dining for a more formal atmosphere.

RCP London Events partners with Company of Cooks to provide exceptional seasonal catering options that enhance any summer gathering with sustainability at the core of every package.

2. How do drinks packages typically work and what options are available?

From welcome cocktails to non-alcoholic options, it is important to understand  what is included. Don’t forget to check if there are refreshing summer options like spritzes or mocktails. With more and more delegates choosing to go alcohol-free at events or looking to moderate their alcohol intake, at RCP London Events we are pleased to partner with REAL Drinks to offer award-winning non-alcoholic alternatives at summer events alongside more traditional alcohol drinks.

3. What types of entertainment works best for your event goals?

Entertainment can elevate your event from average to memorable and should align with the purpose of your event. Whether it’s live music, a DJ, lawn games, or interactive experiences, ask your planner for recommendations based on your audience and objectives. RCP London Events offers an immersive projection package, including the option to project visuals onto building exteriors, adding a distinctive visual element to summer events.

4. How does the venue adapt to unpredictable summer weather?

Outdoor venues are popular, but the weather isn’t always predictable in the UK. Ask about contingency plans. Is there rain cover, indoor backup space, or cooling options/shade if temperatures soar? RCP London Events’ provides a stretch tent for weather protection, alongside an indoor space that allows events to continue seamlessly if conditions change.

5. What add-ons can elevate a summer party experience?

Sometimes it’s the little details that make the biggest impact. Think photo booths, branded décor, or themed elements. Ask your planner what add-ons are available to personalise your event. At RCP London Events we offer solar torches and fairy lights throughout the garden to create a suggestive evening atmosphere at summer parties.
The venue’s Medicinal Garden can also be incorporated into the event experience, with guided tours offering guests a chance to explore the space and learn about its unique history. The Secret Garden bar further supports intimate receptions and al fresco refreshments.

A great corporate summer party requires thoughtful planning. With the right questions, you’ll create an experience for your team to remember. Contact RCP London Events for more information on our summer party offering.