Couriers

The College is not responsible for arranging couriers. Please feel free to ask the reception staff for contact telephone numbers should you require assistance

 

Deliveries

Delivery Address

11 St Andrews Place (by prior arrangement only)

Regent’s Park

London

NW1 4LE

 

Please address your deliveries as follows:

The Royal College of Physicians

Title of event

Name of contact at the venue (e.g. exhibitor stand name and number)

Date of event

Event organiser name (client)

Delivery Address

Room the box needs to be on the day

Box (number) of (total number)

Account Manager’s name at the RCP

 

Collections

Please mark any items to be collected as follows:

Name of Company (receiving)

Title of event

Name of contact and telephone number

Date of event

Delivery Address (receiving)

Date of collection and by which courier company

Box (number) of (total number)

 

Deliveries and collections should be made within

the College opening hours. Any out-of-hours deliveries should be arranged with the Meetings & Events department in advance

As storage is at a premium, please do not deliver

items more than 24 hours prior to your event and collect them no later than 24hrs after your event. Any items left longer at the RCP may be destroyed 

 

Parking

  • Car spaces for exhibitors cannot be booked in advance. Parking is on a first come, first served basis at £25.00 +VAT per day
  • Parking fees are payable at reception on arrival. Credit card payments are accepted. All major credit cards are accepted except for American Express
  • Exhibitors may park in front of the building for offloading purposes only and should then move to the nearby car park if there is no parking available
  • Pay and display meters are available directly outside the College and around the perimeter of the park. Please see the College location map for details
  • Local NCP car parks can also be found locally. Please see the College location map for details 

 

Stands 

  • Please ensure that freestanding exhibits are erected as detailed on the floor plan (at least 1.5 meters away from portraits and displays). This will have been agreed in advance by the Meetings & Events department
  • Exhibitors must ensure that their stands remain in front of the rope barriers at all times
  • No signs should be stuck or attached, in anyway to the fabric of the building
  • Please be aware that there are many valuable books and portraits lining the walls; please ensure that your stand leaves adequate space (at least 1.5 meters)

 

Exhibitors and organisers must have appropriate insurance in the event of damage sustained by exhibition stands. 

 

Storage / Rubbish disposal

  • All items stored are at your own risk
  • Any items not collected within 24 hours of the event will be disposed of unless prior arrangements have been made. Items stored outside these times may incur additional charges
  • Any items not labeled with a return address will be disposed of
  • The College will not be responsible for any item sent by post or courier that gets lost or damaged or for any items left at the College after the event has taken place
  • Rubbish, empty boxes, leaflets, papers, etc can be left at the College and will be disposed of by the porters